Higgs Fletcher & Mack LLP, one of San Diego’s oldest and most prestigious law firms, has an opening for an experienced Transactional Legal Secretary. Candidates must have at least three years' experience supporting IP or Transactional legal teams.
This position requires at least three days per week onsite at our office in downtown San Diego.
Job Responsibilities:
- Provide administrative support to attorneys and paralegals
- Prepare, revise and proofread agreements
- Prepare, revise, proofread and redline legal documents
- Prepare documents
- Compose materials such as correspondence, letters, client communications.
- Create, copy, and mail correspondence to clients
- Track certified mailings and overnight deliveries
- Prepare engagement letters, conflict waivers, run conflicts reports, and submit new matter openings
- Maintain attorney calendars and monitor important deadlines
- Manage, plan, and calendar all conference calls and meetings, including client interface
- Perform administrative support functions, such as scanning documents into document management system, e-mailing documents to clients, maintain and update electronic and physical files, prepare and submit check requests, process invoices, and schedule conference rooms etc.
Qualifications:
- A minimum of three years' experience as a Legal Secretary with transactional experience
- Strong system skills in document management systems and digital filing
- Proficient knowledge of Outlook, Word, DocuSign, and Excel
- Ability to maintain the highest level of confidentiality
- Strong organizational skills and attention to detail
- Superior oral and written communication skills
- Excellent interpersonal skills: ability to interact well with clients, vendors and coworkers
- Ability to balance competing and changing priorities
- Ability to work independently and as part of a team
- Diligent in meeting deadlines and completing assigned tasks
Job Type: Full-time
Pay: $70,000.00 - $90,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Vision insurance
Schedule:
Work Location: Hybrid onsite- requiring onsite work three days per week in downtown San Diego, CA
